1. Home
  2. Portal
  3. RE: RE: Custom field does not show up for regular user when creating/editin

RE: RE: Custom field does not show up for regular user when creating/editin

thumbnail
Steve Weiss, modified 3 Years ago.
Custom field does not show up for regular user when creating/editing?
Regular Member Posts: 112 Join Date: 9/20/11 Recent Posts

As an administrator, I've created a custom field, "Propagate Permissions" for document library folders. It's a true/false field. I can edit folders and set the custom field and everything works fine.

But if a regular user creates a folder, the custom field is not shown on the edit page. And when the user edits that folder, the custom field still does not appear.

Is this the correct behavior? If so, why? If a user can create an object, and edit or delete it, shouldnt that user be able to set the value of a custom field?


 

thumbnail
Steve Weiss, modified 3 Years ago.
RE: Custom field does not show up for regular user when creating/editing?
Regular Member Posts: 112 Join Date: 9/20/11 Recent Posts

This is not an answer, just follow-up information. This is the edit page for an administrator, custom field shows up:


 

thumbnail
Steve Weiss, modified 3 Years ago.
RE: Custom field does not show up for regular user when creating/editing?
Regular Member Posts: 112 Join Date: 9/20/11 Recent Posts

Finally, the edit page as seen by the regular user who created the folder:

 


 

thumbnail
Russell Bohl, modified 3 Years ago.
RE: Custom field does not show up for regular user when creating/editing?
Expert Posts: 308 Join Date: 2/13/13 Recent Posts

Based on a little testing with the latest 7.4, it looks like the user needs to be in a Role with these permissions:

Custom Fields > Custom Field: View

Custom Fields > Custom Field: Update

 

thumbnail
Steve Weiss, modified 3 Years ago.
RE: RE: Custom field does not show up for regular user when creating/editin
Regular Member Posts: 112 Join Date: 9/20/11 Recent Posts

The owner role should have all permissions from what I can see, is that what you're referring to? But the field doesn't show up for the owner of the folder.


 

thumbnail
Steve Weiss, modified 3 Years ago.
RE: RE: Custom field does not show up for regular user when creating/editin
Regular Member Posts: 112 Join Date: 9/20/11 Recent Posts

Also, if I give the "User" role the View and Update permissions on the custom field then the owner of the folder can see and edit the field. But so can any other authenticated user, which is not what we want.

thumbnail
Russell Bohl, modified 3 Years ago.
RE: RE: Custom field does not show up for regular user when creating/editin
Expert Posts: 308 Join Date: 2/13/13 Recent Posts

I wouldn't give those permissions to the User Role. I'd probably create a new role, or give it to the same Role that allows your users to create and edit document folders, or reuse the Portal Content Reviewer Role.